| Purpose
The Board appointed the
Committee to oversee:
- The quality and integrity of the
Company’s financial statements and financial reporting;
- The independence and
qualification of the Company’s independent auditors;
- The performance of the
independent audit;
- The Company’s systems of
internal accounting and financial controls and disclosure controls;
and
- The compliance with legal and
regulatory requirements, codes of conduct and ethics programs
established by management and the Board.
In discharging its oversight role,
the Committee is empowered to investigate any matter brought to its
attention with full access to all books, records, facilities and personnel
of the Company. The Committee has the authority to retain outside counsel,
advisors or other experts, as it deems necessary or advisable. The Board
and the Committee are in place to represent the Company’s shareholders;
accordingly, the independent auditor is ultimately accountable to the
Board and the Committee.
Meetings
The Committee shall meet as often as
its members deem necessary to perform the Committee’s responsibilities.
The Committee will meet
periodically, with management, the senior-most internal auditor, and the
independent auditors in separate sessions to discuss any matters, which
the Committee or these groups believe should be discussed privately with
the Committee. The Committee will also meet at any time that the
independent auditors believe communication to the Committee is required.
Authority and Responsibilities
The Committee’s job is one of
oversight and it recognizes that the Company’s management is responsible
for preparing the Company’s financial statements and that the
independent auditors are responsible for auditing those financial
statements.
The Committee shall assist the Board
in monitoring the Company’s financial reporting processes, systems of
internal control, the independence and performance of the Company’s
independent auditors and the performance of the internal auditors, and
shall provide an avenue of communication among management, the independent
auditors, the internal auditors and the Board. The Committee shall perform
any other activities consistent with the Company’s Articles of
Incorporation, By-Laws and governing law as the Committee or the Board
deems necessary or appropriate.
The Committee will make regular
reports to the Board and will propose any necessary action to the Board.
The Committee will review and assess the adequacy of this charter at least
annually, and recommend any proposed changes to the Board for approval.
The Committee will annually evaluate its own performance.
The following duties shall be the
common recurring activities of the Committee in carrying out its oversight
function. These duties are set forth as a guide with the understanding
that the Committee may diverge from this guide as appropriate given the
circumstances.
The Committee’s duties are to:
- Appoint or replace the Company’s
independent auditors. Approve all audit engagement fees and terms as
well as lawful non-audit engagements with the independent auditor.
- Review and approve the services
to be provided by the independent auditors for the coming year,
including the scope of audits, audit plan and fees therefore.
- Discuss with management and the
independent auditors the quality and adequacy of the Company’s
internal controls, as well as the Company’s accounting policies and
principles followed on financial and accounting matters, internal
audits, legal compliance, and ethical and responsible business
conduct; and review the adequacy of programs and procedures for
compliance with such policies.
- Review the effect of new or
proposed auditing, accounting or reporting standards with management
and the independent auditors.
- Review with management and the
independent auditors the audited financial statements to be included
in the Company’s Annual Report on Form 10-K (or the Annual Report to
Shareholders if distributed prior to the filing of Form 10-K). Review
and consider with the independent auditors the results of the annual
audit of the Company’s consolidated financial statements and all
matters required to be discussed by Statement of Auditing Standards
("SAS") No. 61 and other existing professional standards.
- Review with management and the
independent auditors the Company’s interim financial results to be
included in the Company’s press releases or quarterly reports to be
filed with the SEC and the matters required to be discussed by SAS No.
61; this communication will occur prior to the Company’s filing of
Form 10-Q.
- Receive annually from the
independent auditors a formal written statement delineating all
relationships between the independent auditors and the Company in
accordance with existing professional standards and applicable laws
and regulations and rules of the NYSE. Discuss with the independent
auditors any such disclosed relationships or non-audit services that
may impair their objectivity and independence, and if necessary,
recommend that the Board take appropriate action to ensure the
independence of the independent auditors.
- Prepare any reports regarding the
Committee’s actions that SEC rules require be included in the
Company’s filings.
- Review information concerning
environmental, legal, regulatory and other matters that may represent
material financial exposure and/or material risk and appropriate
management thereof.
- Develop and recommend to the
Board for approval a clear and definitive hiring policy regarding
employees or former employees of the Company’s independent auditors.
- Develop and recommend to the
Board for approval a code of business conduct for the Board,
consistent with NYSE and SEC rules and regulations, other applicable
law, and the Company’s existing business conduct guidelines.
- Review the Company’s codes of
business conduct at least annually, and recommend changes as
necessary.
- Consider any other matters
related to the oversight responsibilities of the Committee, as deemed
advisable or necessary by Company management, the Board or the
Committee.
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